Shift Scheduler Continuous Excel Question and Answer Items.

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Topic: Shift Scheduler Continuous Excel
Q: I just purchased your software to build a supervision schedule for our high school staff. We have to schedule approx. 96 staff in 14 different areas throughout the school over the noon hour for the entire school year. I am having difficulty getting the program to respond to this request as I am unable to change the end date field. Specially I want to....Create 14 areas Schedule 48 teams (2 per team), Max 4 days in a row from Sept 5/06 to June 20/07. Each team should be balanced in terms of the total supervision worked.

A: To build a week roster simply add the number of shifts you require for that week and the number of staff that will be covering those shifts. By default the scheduler will make each shift follow on but you can overwrite the Start Date and Time and Length of a shift to make it anything you like (but they should be in chronological order). There a a number of approaches you can use....For your situation you have 48 teams (or staff) so you can treat each team as a staff member (when if fact it is 2), 14 areas each requiring 1 team each day. So for a week setup 14 * 5 days shifts set to 1 hour length ie 5 lots of 14 with the same start date all with the same start time (11:30?) and all with the same Length (1 hour?) and all with the same Shift Requirement of 1 (team) . Add your 48 teams (staff ie Fred and Jim). Set Max Cont hours to 1 or what ever the length of a shift is and Build Roster. To limit the days worked in a row you can set the Days Worked in a Row or the Max Hours in the roster period. As this is a fairly large roster try setting up a small version first ie maybe a couple of areas and teams to get a feel for how it works before you try a full roster. Depending on your requirements you may want to structure it differently ie you could run separate rosters for areas, or use individual staff instead of teams, or run it by day etc.

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Topic: Shift Scheduler Continuous Excel
Q: Would like to have details of the shift scheduler. We have 80members of staff of which 30 work various shifts at differentcapacities.

A: Full details are available fromhttp://www.bizpeponline.com/ShiftScheduler.html . You can alsodownload the software and give it a trail to see if it suits yourrequirements.

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Topic: Shift Scheduler Continuous Excel
Q: I have downloaded your demo and I'm interested in trying it out. Before I get too involved though, I'd like to find out if it's design will meet our needs. Basically, I'm looking for a program that will allow the sharing and rotation of two "tasks" or "shifts" daily by three people on a monthly basis. More specifically, we have a group of four people, 3 full time and 1 part time. Three of us share 2 different call positions every night, and our part time person shares our call on the weekends. I'm looking for a program that will allow us to rotate these two call positions daily between the 3 of us (on weekdays) and 4 of us (on weekends). My only other requirements are that the number of times we take each call position be split evenly among the three full time people each month, that the days we take one of the two call positions be spaced out as far apart as possible (ie. not back to back if possible), that the call positions on Friday are fixed through Sunday (ie. you keep your call position Friday through Sunday), and that the weekend call be shared monthly as evenly as possible among the four of us. If the second half (my more detailed description) doesn't make sense, I'd still be interested in whether or not your program would meet the requirements of my more general description. Thank you for your help. Look forward to your response.

A: To see if it suits it is probably best to give it a run, however I can provide some information that may assist. The Shift Scheduler applies the same parameters to each staff member across the duration of the roster. For your situation this means that you would need to manually force a NO work for your part time staff during the week (so they would not be considered) or set up two separate rosters; one for the week and one for the weekend. On the split evenly requirement the scheduler applies a random process to allocate shifts but will only allocate up to the set hours allowed so this will create a balance however it does not consider the positioning of shifts beyond attempting to meet the minimum break requirements. In other words it will not consider the 'as far away as possible' situation. Once again though you could manually force NO work situations to meet your requirements. I suggest you give it a run with some basic scenarios to get a feel and then build up from there.

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Topic: Shift Scheduler Continuous Excel
Q: Looking for software to build a rotation for shift workers on a 12 hour rotation, days and nights. Would like to be able to assign the FTE (ie 1.0 =28 shifts in eight weeks, 0.8 fte is 22 shifts) complement for each individual knowing 5 per shift day/night do you have such software?

A: Shift Scheduler Continuous Excel applies the same parameters to all staff and attempts to distribute the work load evenly across staff. It does not have the capacity to assign individual workloads and unfortunately I cannot recommend anything that may suit.

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Topic: Shift Scheduler Continuous Excel
Q: I am looking for a scheduler that would be suitable for nursing staff. In our case the shifts are (1) 07:30-15:30, (2) 13:30-21:30 and (3)21:00-08:00. There is a 0.5 hour handover time for the 1st and 3rd shift and a 2 hour overlap on the 2nd shift. Is there any way I can do this with your normal scheduler that I have just downloaded? This seems to be a common need in many hospital and hospice wards where continuous cover of nursing staff is required. Any help would be most welcome.

A: Yes, you can have overlapping shifts by simply setting the shift start time and duration. By default these roll on from the previous shift however you can overwrite them (yellow cells). The main requirement is that the shifts are arranged in chronological order.

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